CloudSync Inventory Management

Inventory management function allows users to perform stock-in/out online, configure the inventory lower limit and optimum quantity.

To use the Inventory Management feature, log in to MobiPOS CloudSync, then go to Stocks -> Inventory Management.

pos system homepage inventory management settings

All the items along with the inventory, lower limit, optimum quantity, supplier price, and suppliers will be shown in the Inventory Management page.
Users can filter the items based on categoreis for easier access at the top left corner.

pos system inventory management settings

Inventory - Shows the current inventory available for an item.
Lower Limit - Represents the lowest inventory possible before its stocks have to be replenished.
Optimum Qty - The ideal item inventory count to have after each stock replenishment.
Supplier Price - Price of the item provided by the supplier.
Supplier - Supplier who provides this item.

Configuring these information helps in automating the creation of a purchase order.
During the creation of the purchase order, with the information provided, the system is able to calculate the stocks amount to be replenished automatically.
For example, if the item's optimum quantity is set to be 150, the lower limit is set to be 20 and the quantity on hand is 15.
The quantity to order will automatically be 135 in the purchase order creation page.

To create a purchase order based on the supplier, go under Stocks -> Supplier then Create Purchase Order under "Action".

pos system suppliers inventory management settings

All items that are below the lower limit will be populated in this purchase order.
Quantity to order will be calculated and shown automatically according to the information inserted at the Inventory Management page.
This reduces the hassle to search for each product item and calculate the order quantity to be replenished.

pos system purchase order inventory management settings

For more information about the purchase order, do refer to our Purchase Order guide.

Back in inventory management, users can do manual stock-in/out or adjustments as well.
Under the Action section, there is a Stock In/Out button.
Upon clicking it, you will be presented with a page similar to iPad stock management.

pos system stock in and out settings

Users can adjust the inventory quantity under this tab.
Key in the adjustment quantity, choose the adjustment type, then click Adjust.
Stock In will add the adjustment count on top of the current on-hand quantity.
Stock Out reduces the current on-hand quantity based on the adjustment. A negative symbol is not required.
Replace Count allows you to key in any amount that you want the final inventory on hand figure to be.
For example, if the on-hand quantity is 50, you put a Replace Count of 150, the adjustment will automatically be a stock-in of 100.

* Do note that performing stock in out in the cloud will reflect the changes in the iPad only after the iPad syncs with cloud.
* Inventory on hand might not be as accurate if the outlet is currently operating.