Guide | MobiPOS  >  Branch Linking  >  Warehouse  


This feature allows businesses to keep track and manage inventory of the warehouse. You can click on the Add button to add a new warehouse. In this case, we will use Warehouse HQ as an example to explain how to configure the settings. Click on Info to proceed.

mobipos stocks warehouse

It will bring you to a new page where you can view the Contact Details and Address of the Warehouse. These informations are used to generate a Purchase Order.
If you are creating a new warehouse, remember to insert the necessary contact details and address then click Submit.

mobipos insert contact and address warehouse

Now we will look at Inventory Management. Click on Inventory Management to proceed and we will explain how the Warehouse feature is linked to this.

mobipos select inventory management

Inventory Management

The Inventory Management feature allows you to manage the inventory of the warehouse. You can do this by stocking in and out for the items you have, setting a lower limit and optimum quantity, setting the price of the items and selecting the supplier whom you have ordered the items from.

Make sure to select the right warehouse you want to manage.

mobipos stocks inventory management

Notification Settings

You can set a Lower Limit for an item to ensure that that is the minimum quantity of stocks required in the warehouse before the next restock. If the item is below the lower limit, you can set a notification reminder via email through Notification Settings. Click on Notification Settings to configure a reminder.

mobipos notification settings

Now you can set the first and second notification time to receive a reminder on the items falling below the lower limit.
You will receive the notification via email. Insert the email then click to toggle on to make sure it is active. If you wish to change the timezone, go to Settings and configure your time zone. Click Save to finalise all changes.

mobipos select notification time

Stock In/Out

Stock In/Out can be found in Inventory Management. Slide to the right and the Stock In/Out button will be on your right. This allows you to adjust the inventory count manually for a certain item.

For example, if you have stocked in 10 items but you have only received 8 items, you can adjust this by selecting stock out. However, the rest of the inventory count for other items will remain. Click on Stock In/Out to configure the inventory for the branch you want.

mobipos click stock in and out

Now you have the option stock in, stock out, enter the wastage amount and replace count of the current inventory that you have. We will select Stock In as an example, insert the amount in Adjustment then click on Adjust to finalise the changes.

mobipos enter stock in amount

The inventory count is adjusted. The changes will be reflected in Inventory Management and you should have 70 Seafood pizza now. Click anywhere on the screen to continue.

mobipos adjustment after stock in

Now it shows here that the inventory count for Seafood pizza is 70.

mobipos stock in adjustment reflected

Inventory Overview

Click on Inventory Overview to view a table summary of stocks for all outlets. You can find Inventory Overview in Inventory Management.

mobipos click inventory overview

It will bring you to a new page. Click on Filter by Branch to select the warehouse for the items you want to view.

mobipos filter by branch

Now you can view the table summary of the items for that warehouse and the quantities in inventory count.

mobipos inventory table summary

Stock Transfer

Click on Stock Transfer. and this allows you to transfer stocks from your warehouse into any outlets. You can find Stock Transfer in Inventory Management.

mobipos click stock transfer

It will bring you to a new page. Click on Select Outlet to choose a branch to transfer the stocks from.

mobipos select from branch stock transfer

We are selecting the main Warehouse to transfer to stocks from.

mobipos select warehouse hq

We have selected "outlet1" as the branch that we will transfer the stocks to. After this, click on +Add Item to assign the items you want to transfer.

mobipos click add item

Select the item then enter the amount you want to transfer.

mobipos select item to transfer

Enter the amount you want to transfer under Movement then click anywhere else on the screen to continue.

mobipos adjust amount to transfer

Now it shows the amount adjusted where 10 Vege Burger is being transferred to the outlet1 which has 17 Vege Burger in that branch, so they have a total of 27 Vege Burgers now. Click Save after.
The changes will be reflected in Inventory Management,/b>. Click on Back to go back to the main page.

mobipos inventory adjusted stock transfer

Because we have transferred all the remaining Vege Burger from Warehouse HQ to outlet1, the inventory count for Vege Burger in Warehouse HQ should be 0.
Now we will check if the stock transfer to outlet1 is successful. Select outlet1.

mobipos warehouse hq inventory adjusted

You can see Stock Transfer is successful. We have 27 Vege Burgers in the inventory at outlet1.

mobipos outlet1 inventory adjusted

Stock Take

Stock Take allows you to key in the amount of stock you have currently. You can find Stock Take in Stocks. Make sure to select the right branch.
Click on Create Stock Take to enter a new stock count.

mobipos create stock take

Now it shows the items you have in the Warehouse and their expected count. Insert the stock count then press enter. If the stock count matches the system exactly, it will show a "0", indicating there is no difference.
If the stock count you have entered does not match the expected count, it will show a negative number, indicating there is a difference. Click on the Next button if you want to leave a remark for an item.

mobipos stock take difference

Insert the remarks you want then click Save after.

mobipos stock take remarks

It will bring you back to the main page after you are done creating a new batch of stock take. Note that, the changes of Stock Take will be reflected in Inventory Management.

mobipos stock take completed


This section allows you to manage the information of supplies and create new purchase orders from them. Click on Edit to manage the information or if you want to add a new supplier, click on Add Supplier on the top right.
We will show how to create a new purchase order from the supplier. Click on Create Purchase Order.

mobipos create purchase order

It will bring you to new page. Make sure select the right branch for the purchase order and check if you have selected the correct supplier.

For items that are currently under the lower limit, it will be automatically be added to the purchase order under Items to Order. The quantity to order will also be filled in automatically depending on the Optimum Quantity you have set in Inventory Management. You can also click on +Add Item to insert an item manually for the order.

mobipos item added automatically to order

Click on Payment Status to select a payment status for this order. After that, click Save to finalise all changes.

mobipos select payment status

Now you can click on Purchase Order to view the most recent order you have made.

mobipos click purchase order

Purchase Order

Here it shows all the Purchase Orders you have made and their order status. You can click on Add Purchase Order to create a new purchase order. Click on Edit if you wish to make changes to the order.

mobipos edit purchase order

The status for this order is currently still open but we have received the stocks so we need to complete this order. Click on Receive Order below.

mobipos click receive order

Click on All Products Received and the Received Quantity will be filled in automatically or you can enter the quantity manually if you did not receive the correct quantity as ordered. Once that is done, click on Save & Mark as Completed.

mobipos all products received

Once the order is completed, you can no longer make any changes to it. You should have 60 Roasted Coffee beans and 100 Seafood pizza in the inventory now, as stated below Qty on Hand. Click on Back to go back to the main page.

mobipos purchase order status completed

Now it shows the order status is Completed. Because we have received the stocks from the supplier, the changes will be reflected in the inventory count.
Click on Inventory Management to view the inventory count for the stocks received.

mobipos purchase order inventory changed

Make sure to select the correct branch for the stocks received. As you can see, the changes have been reflected in the inventory for the stocks that you have received from the supplier.

mobipos stocks received inventory changed